Illustrative example
Question deadline
Review item
Question deadline
Source
Illustrative Facilities Support RFP - SF-DEMO-2026-001
Status
Draft
Human review note
This example is public-safe and illustrative; it is not customer data.
Resource
RFP deadline tracking checklist.
Track public RFP deadlines with source references, owners, statuses, and verification notes.
Practical explanation
Deadline review should capture the date, source, owner, time zone, submission method, and verification status in one place.
Track Q&A dates, proposal due dates, portal cutoffs, site visits, amendment acknowledgments, and required pre-submission steps.
Use source citations so a reviewer can verify whether an amendment or Q&A response changed the date.
Treat extracted dates as candidates until a human confirms the governing source.
Copyable table
Copyable RFP deadline tracker
Illustrative public RFP deadline rows.
Swipe or scroll horizontally to review every column.
| Date | Timezone | Source | Delivery method | Owner | Status | Verification note |
|---|---|---|---|---|---|---|
| 2026-05-29 12:00 PM | ET | Section L, p. 5 | Submission portal Q&A form | Proposal Manager | Open | Confirm portal accepts questions and time zone has not changed by amendment. |
| 2026-06-03 10:00 AM | ET | Amendment 0001, p. 2 | In-person site visit | Operations Lead | Needs review | Check whether attendance is mandatory or optional and whether registration is required. |
| 2026-06-07 5:00 PM | ET | Attachment J.2 instructions tab | Internal pricing workbook review | Pricing Owner | Open | Internal review date; verify official workbook and protected formulas. |
| 2026-06-14 2:00 PM | ET | Cover page; Section L, p. 4 | Final portal submission | Proposal Manager | Open | Verify final portal submission instructions, required volumes, attachments, and certifications. |
Checklist or template
- Question deadline
- Site visit or conference
- Amendment acknowledgment
- Intent-to-bid if applicable
- Final proposal due date
- Delivery method
- Time zone
- Owner and status
How to use this during RFP review
- Record every date with a source citation.
- Check amendments before marking a date verified.
- Assign a review owner for each deadline.
- Use a separate calendar only after the source-backed table is reviewed.
Common mistakes
- Losing the source reference after copying text into notes.
- Treating a draft artifact as final proposal guidance.
- Ordinary business-confidential proposal material may be stored and manually organized only in a private_storage_only project. AI features, Human Review, and background processing are locked off for that project.
How SourceFlag helps
- SourceFlag keeps answers, citations, excerpts, review flags, and proposal handoff work tied to the original public solicitation package.
- Teams can inspect public-opportunity summaries before creating a workspace.
- AI features and Human Review may be used only with customer-authorized public or unclassified solicitation material. Ordinary business-confidential proposal material may be stored and manually organized only in a private_storage_only project. AI features, Human Review, and background processing are locked off for that project. AI features, Human Review, and background processing are locked off for that project. Human review remains required before reliance.
Deadline preview
Questions due May 29, 2026 at 12:00 PM ET
Source
Section L, p. 5
Owner / status
Capture Lead / Open
Review note
Verify time zone and delivery method.
Product proof
See these concepts in the product and public-opportunity samples.
Source the facts. Flag the risks. Review six source-grounded Human Verified sample opportunities before choosing a plan.
Start from a clearer source-backed workspace.
U.S.-based business customers only. An identifier, official public URL, or permitted immutable manual-review snapshot is a request until the SourceFlag Team accepts the exact source binding.