Illustrative example
Risk title
Review item
Risk title
Source
Illustrative Facilities Support RFP - SF-DEMO-2026-001
Status
Draft
Human review note
This example is public-safe and illustrative; it is not customer data.
Resource
RFP risk register template for review flags.
Create a working-layer RFP risk register with source references, owners, statuses, and human-review decisions.
Practical explanation
A useful RFP risk register turns unresolved source issues into owner-driven review work before kickoff.
Use the register for ambiguity, conflicts, missing attachments, amendment changes, portal questions, certifications, and deadline uncertainty.
Keep each risk tied to a public source location so reviewers can decide whether the flag is real.
Use human-owned status values rather than assuming automated review found every issue.
Copyable table
Copyable RFP risk register
Illustrative public/unclassified review flags for a facilities-support RFP package.
Swipe or scroll horizontally to review every column.
| Risk | Source | Severity | Owner | Status | Decision needed | Clarifying question | Verification note |
|---|---|---|---|---|---|---|---|
| Submission portal conflict | Cover page vs. Section L, p. 10 | High | Proposal Manager | Open | Confirm delivery method before final calendar lock. | Please confirm whether final proposal submission is portal-only or whether email delivery is also required. | Check amendments and portal notice before sending question. |
| Missing attachment reference | Section L, p. 16 references Attachment J.4 | Medium | Compliance Lead | Needs review | Decide whether the missing certification blocks the outline. | Please confirm whether Attachment J.4 will be provided by amendment or omitted. | Compare solicitation file list against amendment package. |
| Evaluation mismatch | Section M, p. 5; Section L, p. 18 | Medium | Capture Lead | Open | Decide whether past performance format can be assumed. | Please confirm whether past performance references must use a required form. | Review Section M recency/relevance language before kickoff. |
Checklist or template
- Risk title
- Source citation
- Why it matters
- Owner
- Status
- Potential mitigation
- Clarifying question candidate
- Human decision needed
How to use this during RFP review
- Open a register row when the source package leaves a material question unresolved.
- Assign a review owner before kickoff.
- Move question-ready risks into the clarifying questions list.
- Close a row only after a human reviewer confirms the source basis.
Common mistakes
- Losing the source reference after copying text into notes.
- Treating a draft artifact as final proposal guidance.
- Ordinary business-confidential proposal material may be stored and manually organized only in a private_storage_only project. AI features, Human Review, and background processing are locked off for that project.
How SourceFlag helps
- SourceFlag keeps answers, citations, excerpts, review flags, and proposal handoff work tied to the original public solicitation package.
- Teams can inspect public-opportunity summaries before creating a workspace.
- AI features and Human Review may be used only with customer-authorized public or unclassified solicitation material. Ordinary business-confidential proposal material may be stored and manually organized only in a private_storage_only project. AI features, Human Review, and background processing are locked off for that project. AI features, Human Review, and background processing are locked off for that project. Human review remains required before reliance.
Needs-review flag preview
Submission method conflict
Source
Cover page + Section L
Human action
Confirm final submission method.
Status
Needs review
Product proof
See these concepts in the product and public-opportunity samples.
Source the facts. Flag the risks. Review six source-grounded Human Verified sample opportunities before choosing a plan.
Start from a clearer source-backed workspace.
U.S.-based business customers only. An identifier, official public URL, or permitted immutable manual-review snapshot is a request until the SourceFlag Team accepts the exact source binding.